CONSTITUTION AND BY-LAWS
COLLEGE AND UNIVERSITY PROFESSIONAL ASSOCIATION FOR HUMAN RESOURCES (ARCUPA-HR)
STATE OF
Article I NAME
The name of this Chapter is the
Article II PURPOSE
This Chapter is created to
promote closer cooperation between institutions of higher education in the
State of
1. Promote professionalism in the field of human resources administration
2. Provide conferences, seminars, workshops, and other professional development opportunities for the exchange of concepts and programs in human resources administration.
3. Foster increased unity and cooperation between all institutions of higher education in the State.
4. Facilitate research and an exchange of ideas in human resources administration.
Article III MEMBERSHIP
Section 1: Eligibility
Subsection A: Institutional Membership
Any institution of higher education or agency directly involved in the administrative human resource responsibility of such institutional membership with one designated voting representative. Where a multi-campus situation exists, each organized campus shall be considered a separate institution for purposes of membership. Coordinating bodies, such as a university system’s headquarters, shall be eligible for membership and will be considered a separate institution for purposes of membership. Any person who has human resources administration responsibility in the institution of higher education or agency is eligible for a non-voting membership. Such individuals shall be eligible for committee chairs and/or elective offices, have the privilege of receiving voice, but may not vote on matters brought before the membership of the Chapter (See Article IV, Section I and Article IV).
Subsection B: Associate Membership
The Chapter through its Executive Committee may invite for associate membership, persons whom it believes would further the purpose of the Chapter, as outlined in Article II of the Constitution and By-Laws. Candidates for associate membership must demonstrate their interest in human resources administration through written application for membership. The President, upon receipt of a request for associate membership, shall circulate copies of the request to all Officers and shall within thirty (3) days act on the request by convening the Officers to vote. Membership shall be granted with a two-thirds majority vote of all Offices. Associate members shall enjoy all rights and privileges of institution members, except they may not vote and they are not eligible to serve as Officers of the Chapter. Dues for associate membership shall be determined by a two-thirds majority vote of the Executive Committee.
Subsection C: Honorary Membership
The Chapter shall nominate and the Executive Committee shall select Honorary Members to receive the Arkansas Diamond Award. The Honorary Member shall be selected from former members who have left the human resource function in higher education. Former members selected must have demonstrated: (1) outstanding service to ARCUPA-HR, (2) service to the Human Resource function at an institution of higher education, (3) service to education and humanity. Chapter dues for Honorary Members shall be waived.
Article IV ORGANIZATION
Section 1: Officers
Officers of the Chapter are: President, President-Elect, Secretary/Treasurer, Program Coordinator, Past President, and Southwest CUPA-HR Regional Representative. The officers shall constitute the Executive Committee. Only CUPA-HR members (National) may hold office.
Section 2: Term of Office
Term of office for all officers, except Secretary/Treasurer and Regional Representative, shall begin from the date of election and shall continue for one (1) year or until their successors are duly appointed and installed. The Secretary/Treasurer shall be elected for two (2) years to ensure greater continuity in the finances of the Chapter.
Section 3: Duties
The President is responsible for carrying out the objectives and purpose of the Chapter and for the conduct of the Chapter’s business. The President shall call and preside at formal meetings of the membership and Executive Committee. The President shall be responsible for distribution of the Chapter newsletter.
The President-Elect shall automatically be elected President at the time of election of new officers. The President-Elect shall serve in the absence of the President, carry out duties assigned by the President, and be responsible for the promotion of the Chapter, annual distribution of the membership directory, and membership recruitment.
The Secretary/Treasurer shall be responsible for financial matters and shall record minutes of the meetings and ensure that members are notified of time, date, and place of meetings and shall distribute agenda materials, or other appropriate communication.
The Program Coordinator shall assist the President in planning and carrying out the programmatic functions of the Chapter.
The retiring President shall automatically be elected Past President and shall chair the Nominating Committee. The Past President shall also have custody of the history of the Chapter and shall be responsible for the current maintenance of the history.
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Section 4: Elections
An election will be held during the annual spring meeting. Candidates will be recommended to the membership by a Nominating Committee (minimum of 3 on committee) appointed by the President. Further nominations for office may be made from the floor, and elections to office shall be by a simple majority of the voting membership present (one vote per institution)
In the event of a vacancy of any elected office, the Executive Committee shall make an interim appointment which shall be for the remainder of the former incumbent’s term of office. The President-Elect will serve in the absence of the President.
Section 5: Committees
The membership of the Executive Committee will consist of the officers of the Chapter. The President-Elect will preside in the absence of the President. A simple majority of the members of the Committee shall constitute a quorum for the purpose of transacting business.
The President, with the concurrence of the Executive Committee, may appoint subcommittees to serve in each of the areas designated below and shall be an ex-officio member there of. The President will designate one individual from each subcommittee as the chairperson for such groups. The purpose of such subcommittees will be to advise and assist the President and Executive Committee in the furtherance of the Chapter’s purposes and objectives.
1. Public Sector Institutions
2. Private Sector Institutions
3. Community Colleges
4. Employee Relations
5. Employment and Affirmative Action
6. Salary and Classification
7. Professional Development
8. Benefits
9. Ad/Hoc Committees and/or Special Task Forces
Article V MEETING
The Chapter will meet at least once annually in the spring and other times as appropriated, at a time and place designated by the Executive Committee. A simple majority vote of members present at a properly called meeting is sufficient to carry out any issue before the Chapter. Except as herein provided, “Robert’s Rules of Order as Revised” shall govern the proceedings of the Chapter during any meeting.
Article VI VOTING PRIVILEGES
Each institutional member shall designate a key representative who will be the voting member for that institution. The voting member may delegate their vote to another member of their institution or may cast a vote in absentia.
Article VII DUES
Annual dues for institutional members are due January 1 of each year and are based on the budget of the institution as defined in the IPEDS Report (or other appropriate national report) as “Current Funds Expenditures and Transfers – Grant Total.”
Institutional Membership
Budget Dues
(in millions)
0 - 25 $50.00
26 - 50 $75.00
51 - 100 $100.00
Over 100 $125.00
The Chapter membership year is January 1 through December 31. If a membership is begun between July 1 and September 30, the initial dues are half the indicated amount. Memberships received after October 1 become effective the following January 1. In addition, applicable registrations fees for meetings and other such conferences or seminars shall not be considered as dues. The President shall submit for consideration of all Officers, proposed Chapter membership dues by July 1 of each year. The Executive Committee shall, by a two-thirds majority vote of all Officers, determine annually all membership dues for the Chapter.
Article VIII AMENDEMENTS
Any provision of these By-Laws may be amended by a two-thirds majority vote of members present at the annual spring meeting of the Chapter
Article IX EFFECTIVE DATE
These By-Laws are adopted and
ratified by a two-thirds majority vote of persons present at an organizational
meeting, called for such purpose, held in the city of
AMENDED Spring
meeting,
Spring meeting, Hot Springs, Arkansas on May 9, 1997, Spring meeting, Hot Spring, Arkansas on April 28, 2006
CHAPTER AGREEMENT
ARCUPA-HR has applied to become a recognized and approved chapter of the College and University Professional Association for Human Resources, Inc. (“CUPA-HR”). Therefore, CUPA-HR and ARCUPA-HR agree as follows:
1. The College and University Professional Association for Human Resources, Inc., agree to permit ARCUPA-HR, to use the names “College and University Professional Association for Human Resources” and “CUPA-HR” as part of its chapter name. CUPA-HR also agrees that ARCUPA-HR may represent itself to the public as a chapter of CUPA-HR.
2. ARCUPA-HR agrees that the names “College and University Professional Association for Human Resources” and “CUPA-HR” are the sole property of CUPA-HR and warrants that it will not use these names other than as provided in paragraph 1.
3. ARCUPA-HR agrees that it does not have that authority to enter into any obligations or contracts on behalf of CUPA-HR and will not make any representations, express or implied, that it has such authority. ARCUPA-HR further agrees that it will be solely responsible for any obligations it assumes and activities that it undertakes.
4.
ARCUPA-HR agrees that it will
incorporate as a non-profit corporation in the state of
5. Both CUPA-HR and ARCUPA-HR agree that, in the event that ARCUPA-HR fails to fulfill any part of this agreement or otherwise acts inconsistently with the mission of CUPA-HR, as described in the CUPA-HR By-laws, the Board of Directors of CUPA-HR may terminate this agreement and its approval and recognition of ARCUPA-HR as a chapter of CUPA-HR.
6. The person or persons executing this agreement on behalf of ARCUPA-HR warrant that they have been authorized by ARCUPA-HR members to act on their behalf in entering into this agreement.